Individual user roles
Depiction of complex subsidies
Individual subsidy rules
Compliance with tax limits
Automatic calculation of prices and subsidies
Subsidy management is a key feature of the sizzly Catering Cloud. Thanks to freely definable user roles, subsidies, limits, and rules, existing subsidy models can be digitally mapped 1:1—without any changes to the system. Each role can be configured individually, allowing for maximum flexibility in the organizational structure. The sizzly supports simple to complex subsidy systems, including optional integration with payroll accounting. Tax requirements (e.g., maximum amounts) can be complied with. This means that the system can be used internationally and adapts to different location requirements.
Egal, wie in einer Organisation bezahlt wird – die Zuschussstruktur in der sizzly Ordering App funktioniert nahtlos über alle Zahlungsmöglichkeiten hinweg. Ob per:
The subsidy is automatically taken into account correctly, even if several payment methods are used in parallel within an organization. The only important factor here is user assignment, as subsidies are always allocated via the respective user account—regardless of whether payment or collection is made using the NFC employee/student ID card or via smartphone (with QR code).This ensures maximum flexibility, easy integration, and a smooth user experience.
A company operating throughout Europe would like to introduce standardized but locally adapted meal allowances for different countries. The aim is to establish uniform processes across all locations and at the same time to make optimum use of the respective tax subsidy limits (as of 2025).
All employees pay across all locations using their NFC employee ID card. The allowances are calculated automatically, displayed on the order overview and exported to the respective payroll accounting system if required - taking into account country-specific tax conditions.
A medium-sized company would like to offer its 250 employees and 30 trainees a modern catering concept - tax-free and flexible.
The following configuration iscanteen app with the sizzly canteen app :
The result: an attractive benefit solution with minimal administrative effort - legally compliant and fully digitalized.
Eine allgemeinbildende Schule möchte mit Hilfe der sizzly Kantinen App ein faires, digitales Verpflegungssystem umsetzen, das auch die vollständige Erstattung für förderfähige Kinder nach dem Bildungs- und Teilhabepaket (BuT) berücksichtigt. Die Zuschüsse werden automatisch und rechtssicher über die App verwaltet – ohne zusätzlichen Aufwand für das Sekretariat.
Payment is processed digitally for all groups, e.g. via NFC student ID or in-app credit. The BuT grants are automatically applied only to eligible children with appropriate proof. Billing and traceability are legally compliant and GDPR-compliant.
With digital user roles, sizzly enables flexible and targeted sizzly of user groups in a catering context. Users can be assigned to specific groups such as school classes, daycare groups, locations, or employee categories (e.g., trainees, external staff, working students).
These roles control, for example, the visibility of shops (e.g., by location) or the allocation of subsidies, such as meal subsidies for certain groups. This allows individual authorizations, offers, and billing models to be mapped efficiently—without the need for manual individual assignments.
Meal subsidies are financial contributions that companies, schools, or public institutions grant to their employees, students, or certain user groups—for example, for a discounted lunch in the cafeteria.
With sizzly , individual subsidies sizzly be allocated automatically and in a targeted manner—e.g., for trainees, working students, disadvantaged students, or by location. The subsidies are automatically taken into account during the ordering process and enable simple, transparent, and digital processing—without any paper vouchers or manual proof.
In sizzly , tax subsidy limits sizzly be flexibly stored according to location or country. This ensures that meal subsidies are automatically granted within the framework of the applicable tax regulations—e.g., in accordance with the limits for benefits in kind in Germany.
This facilitates compliance with legal regulations and ensures legally compliant, cross-location management of subsidies.
In many cases, temporary workers, external service providers, or freelancers are not eligible for meal allowances because they are not part of the company's workforce subject to social security contributions.
Under current tax and social security law, meal allowances are a monetary benefit that may only be granted under certain conditions in order to receive tax relief—usually only to the company's own permanent employees.
sizzly the correct allocation of subsidies by allowing external user groups to be specifically excluded from receiving subsidies – ensuring legally compliant processing.
BuT grants (benefits for education and participation) are government subsidies for children and young people from low-income families. They are intended to ensure that all students—regardless of their social situation—can participate in school meals and other educational opportunities.
Children from families receiving citizen's income, housing allowance, or child supplement are eligible for BuT benefits.
As part of the BuT program, a full or partial subsidy for lunch is granted—often handled directly by school authorities or municipal agencies.
With sizzly , students eligible for BuT sizzly registered digitally and subsidies can be calculated automatically—simply, discreetly, and without stigmatization.
Employees or students who are eligible for subsidies can see the subsidized prices that apply to themordering app in the sizzly ordering app —based on their subsidy group or user role.
When ordering, the system automatically recognizes which items and meals are subsidized and how high the daily subsidy limit is. sizzly several items are ordered per day, sizzly automatically takes daily limits or subsidy limits sizzly . As soon as a limit is reached, the app automatically displays the regular price for additional items—transparent and user-friendly.
If an order—or part of it—is canceled, the subsidy charged will automatically be reset or adjusted.
All subsidies granted are clearly shown in the order overview as well as on receipts and invoices, so that users have full transparency about prices and subsidies at all times.
In sizzly , companies and organizations have sizzly option of creating customized reports on all subsidies granted—filtered by user groups, time periods, or locations. This provides HR departments, for example, with a clear and exportable basis for internal or external accounting.
The reports can be generated flexibly as needed—e.g., monthly, quarterly, or annually.
If integrated with accounting tools such as DATEV or SAP, subsidy data can also be transferred automatically—for seamless, efficient, and error-free further processing in payroll or financial accounting.
When a company sizzly automated, integrated payroll accounting system, all consumption is directly offset against the subsidies granted—without any manual intermediate steps.
Employees' contributions are calculated automatically and deducted from their monthly salaries, while subsidies are taken into account by the system. This results in transparent, audit-proof, and fully automated billing for all meals—seamlessly integrated into existing payroll processes.
This not only reduces administrative effort, but also ensures that all services are billed correctly and on time.